20 Tasks You Can Delegate to a Graphic Designer Virtual Assistant

Running a business today means visuals are everywhere: your website, your product pages, your emails, your ads, and every single social platform your customers might visit. Every touchpoint needs to look polished and on-brand to maintain consistency and build trust.

To meet this expectation, most businesses now produce creative assets on a regular schedule. Social media posts, sales banners, email graphics, and marketplace images are no longer occasional needs; they’re part of the weekly workflow. As your channels grow, the volume of design work increases alongside them.

Keeping up with that volume isn’t always easy. Internal teams usually have other priorities, and design tasks often end up delayed or rushed. Hiring a full-time designer might seem like the solution, but it’s not always practical when the workload is steady but doesn’t justify a full-time role.

A more flexible option is working with a Graphic Design Virtual Assistant. These are skilled professionals who know how to deliver design work that matches your brand guidelines and platform requirements. They handle the hands-on work, follow your brief, and give you more time to focus on strategy rather than execution.

In the section below, we’ll walk through 20 specific design tasks you can assign to a virtual assistant. 

Which Tasks Can You Delegate To A Graphic Design Virtual Assistant?

1. Product Image Variations for Ecommerce Listings

You can assign your assistant to prepare image sets for each product, ready for platforms like Amazon, Shopify, and BigCommerce. These often include:

• Primary image (white background)
• Close-ups of features or textures
• Lifestyle mockups
• Text overlays for key selling points

Your assistant can follow platform guidelines and export in the right file sizes and formats.

2. Promotional Banners for Website

Promotions change often, but updating banners across desktop and mobile layouts is time-consuming. A VA can create versions for:

• Homepage sliders
• Collection headers
• Mobile-first layouts
• Pop-up offers

Just provide the offer, product, and a deadline. Your graphic design virtual assistant handles the rest.

3. Paid Ad Creatives (Static and Animated)

Running ads on Meta, Google, or TikTok means dealing with platform specs, asset ratios, and design approvals. When you hire a graphic design VA, you can delegate:

4. Custom Branded Templates

A virtual assistant graphic design services specialist can build a set of branded templates you can use again and again. These might include:

• Social media post templates (Canva, Illustrator, or Figma)
• Email headers and footers
• Story highlight covers
• Instagram carousel slide layout

This helps maintain a consistent brand look without having to redesign every time.

A graphic design virtual assistant plays a key role in efficient Online Store Management by ensuring that product listings, promotional visuals, and marketing assets are consistently updated, optimized, and aligned with your brand strategy.

Organizing tasks this way helps you see exactly where help matters and why. Once you know what to outsource, you can build a system around it.

5. Infographics from Supplied Data

If you have stats, charts, or research, your assistant can turn it into an infographic with structured visuals. Great for blog posts, landing pages, or downloadable PDFs. This also works well for customer insights or industry trends.

6. Image Optimization & Resizing

Oversized images slow down website load times. You can assign your assistant to go through product images, hero banners, and blog visuals, and:

• Resize by platform requirement
• Compress without losing clarity
• Export to .webp or next-gen formats
• Organise versions in folders (desktop, mobile, email)

This is a technical but critical job that helps your SEO and UX.

7. Thumbnail Design for YouTube or Blog

Ask your VA to create clickable, well-branded thumbnails that match the topic and look sharp at smaller sizes. For example:

• Tutorials
• Q&A videos
• Blog series
• Seasonal content

You can request batch thumbnails in advance, saving time each month.

8. Email Campaign Visual Assets

You can outsource graphic design tasks like header graphics, promo blocks, CTA banners, or sale visuals used in Klaviyo, Mailchimp, or DotDigital. Your VA ensures image consistency across all campaigns, which helps with brand recall.

9. Amazon A+ Content Visuals

Amazon A+ content requires:

• Feature highlight images
• Comparison charts
• Instructional graphics
• Cross-sell visuals

Instead of building each module yourself, your VA prepares images that follow Amazon’s strict content layout rules.

10. Shopify or BigCommerce Graphics

Ecommerce stores need frequent visual updates — new collection images, banners, announcement bars, and pop-ups. A graphic design virtual assistant can produce custom assets that match your store’s theme and device responsiveness without breaking layout.

11. Designing Store-Specific Visuals for Campaign Launches

When launching a new campaign, your store will need visuals across multiple sections. A graphic design virtual assistant can prepare:

• Homepage hero banners
• Countdown timer graphics
• Flash sale promo tiles
• Mobile-friendly versions for each

Just give them your brief and campaign assets, they’ll handle image production to match your brand’s layout.

12. Reworking Outdated Visual Assets

Older graphics often sit in folders unused because they’re slightly off-brand or outdated. Instead of recreating them from scratch, your assistant can:

• Update typography and color to current brand guides
• Swap in new product imagery
• Refresh layout to improve clarity
• Convert files into editable formats (if needed)

This task is especially helpful when transitioning to a rebrand.

13. Visual Design for Sales Pages or Landing Pages

Sales pages perform better when they have clean, custom visuals. You can assign your VA to create:

Your assistant doesn’t write the copy — they just make the content easier to absorb visually.

14. Highlight Badges and Overlays

For promotions like “20% Off”, “Limited Stock”, or “Back in Stock”, your assistant can design badges to overlay on product images or banners. These can be made in different colors and formats, so you can reuse them throughout the season.

15. Multi-Platform Adaptations of One Design

You can outsource graphic design tasks like adapting one base creative to multiple sizes or formats — for instance:

• Resize a web banner for Instagram Story
• Crop a carousel into a Pinterest Pin
• Turn a newsletter banner into a WhatsApp promo tile

This avoids duplication and keeps your message consistent across channels.

16. Creating Visual Style Guide Assets

Once your branding is set, ask your VA to prepare:

• Color swatches (HEX, RGB, CMYK)
• Font pairings and hierarchy
• Logo dos and don’ts
• Visual samples for each use case (web, print, social)

This supports internal teams, freelancers, or any future designer you work with.

17. Custom Illustrations or Icons

You don’t always need stock graphics. A skilled virtual assistant graphic design services provider can create:

• Custom illustrations for blog headers
• Icons for product features or benefits
• Category icons for your ecommerce store

These help your visuals feel original and aligned with your product tone.

18. Event Promotion Graphics

Planning a webinar, online launch, or retail event? Your VA can handle the design side:

• Email banners
• Event countdown graphics
• Speaker cards
• Website pop-ups

You can hire a graphic design VA to build everything in advance and make updates as the event approaches.

19. Visual Layouts for PDF Documents

Need to create downloadable guides, lookbooks, or case studies? Your assistant can design the layout, structure your sections, add headers, apply consistent styling, and export to print or web formats.

This helps sales and marketing teams avoid bottlenecks when they need client-facing collateral.

20. Graphics for Product Launch Announcements

Each product launch needs a consistent look across touchpoints. Your assistant can prepare:

• Launch banners for your site
• Announcement post graphics for socials
• Email headers
• Marketplace listing visuals
• Promo video thumbnails

Businesses that regularly hire a graphic design VA for product drops often see faster execution across marketing teams and store updates.

Leave the Design Work to Someone Who’s Built for It

Design work often gets delayed because other parts of the business need attention first. That doesn’t mean design is less important — it just means it needs a more efficient setup.

A graphic design virtual assistant helps you keep up with everything without putting more pressure on your internal team. You send tasks when they come up, and they get handled properly — on time, with the right specs, and matched to your brand.

At EcomVA, we help businesses like yours hire a graphic design VA who’s ready to step in and start delivering. No complicated onboarding. No guesswork. Just clear, consistent support from professionals who know what they’re doing.

Whether you need:

• Ongoing design help
• Platform-specific creatives
• One-off project support
• Or full virtual assistant graphic design services

We’ll match you with someone who understands ecommerce tools, product visuals, and content timelines — including platforms like Shopify, Amazon, Klaviyo, and BigCommerce.

Hire Graphic Design Virtual Assistant from EcomVA and take design off your list, the right way.

FAQs

1. How do I give clear instructions to my graphic design VA?

Just keep it simple. Share a short brief, your brand colours, any size requirements, and examples if you have them. A quick Loom video or screenshot can help heaps too.

2. What if I don’t have a brand guide?

No worries — your VA can help you create one. It doesn’t need to be fancy, just something with your colours, fonts, logo uses, and a few do’s and don’ts.

3. Can I hire a VA for one-off design projects?

Yep! You don’t need a full-time setup. Whether it’s a single campaign or a quick landing page, you can bring someone on just for that job.